Doing Business with Council

Procurement Strategy

Procurement is the process of buying goods, works and services. This can include a range of things needed for road and footpath construction, recreational and community facilities, parks and trees to heavy vehicles, office equipment, professional services and utilities.

We are required to comply with the following law when procuring goods, services and works:

  • Section 55 of the NSW Local Government Act 1993;
  • NSW Local Government (General) Regulation 2005; and
  • The Tendering Guidelines for NSW Local Government.

During all procurement activities, we are committed to achieving the highest quality outcomes and best value for our community. All of our processes are conducted in a transparent, fair and ethical manner. We encourage innovation and excellence and welcome all suppliers, including local suppliers, to participate in our procurement processes.

When deciding how to best spend public money, we have to take into account a range of factors including:

  • Quality and performance;
  • Value for money;
  • Risk management;
  • Ethics and fair dealing; and
  • Opportunities for local employment growth.

Councils must go to open tender for goods, services and materials above the amount specified in Clause 55 of the Local Government Act 1993. Currently this amount is $250,000 or less than $150,000 where services are to be provided by employees of council.

We can also choose to go out for quotes, a tender, or put out an expression of interest. We might do this through websites like Tenderlink or VendorPanel. If you are a contractor or supplier interested in doing business with council, we recommend you be registered on these sites as it makes it easier for us to do business. If you are a part of the above panels, please let us know.

We will use the most effective method to contact the relevant industries when various procurement projects are going out to market. If you are keen to do business with us please check the Tenderlink and VendorPanel websites as well as council's website for upcoming opportunities.

Tenders, Quotes and EOIs

Tenders 

Request for Tenders are advertised on Council's website and social media pages, by public notice in Council reception, as well as in the Armidale Express by Council, and Sydney Morning Herald by Tenderlink.

Full information and documentation in relation to requests for tender are available on Tenderlink, Council’s online tendering system. This is a free service for potential suppliers.

Potential suppliers can register to receive emails from Tenderlink about procurement opportunities from a variety of organisations, or potential suppliers can search for council’s specific requests for tenders using the unique Tenderlink number for each of council’s requests for tender.

Request for tender documentation is available for download at Tenderlink.

All questions during the ‘out to tender’ phase are asked by suppliers and answered by Council through the Tenderlink system.

Tenders are submitted by potential suppliers by upload to Tenderlink.

Each request for tender will have a Council Officer nominated as a primary contact for all enquiries after the tender has closed.

Please note: The canvassing of Councillors or Council staff in relation to requests for tender will result in automatic disqualification.

Active Tenders

Please visit our Public Notices page to see all current requests for tender invited by Council.

Requests for Quotations and Expressions of Interest

Request for Quotations and Expressions of Interest are advertised on Council’s website and social media pages. All Requests for Quotations are published as a Public Notice and can be viewed on council's Public Notices page.

Services and products which cannot be sourced locally may also be advertised on VendorPanel.

Please note: The canvassing of Councillors or Council staff in relation to requests for quotations will result in automatic disqualification.

More Information

Local Government Act - Statutory Requirements

Local Government Regulations