Request for quote - Audio recording solution for Council meetings

26 July 2019, 05:00 PM

Uralla Shire Council invites suitably qualified parties to submit quotes  for the supply of a solution to enable audio recording of Council meetings.

The scope of the project includes:

Essential Criteria

  • Supply and installation of thirteen (13) fixed and one (1) cordless microphones. The microphones need to have 'push to talk' capability and be centrally controlled by the meeting chairperson.
  • Supply and installation of associated recording hardware to be located within Council Chambers.
  • Training of Councillors and relevant Council staff in the operation of the equipment during Council meetings before the first use of the system.
  • Design of a process to upload recordings to the web and link them with Council's website and records management systems (OpenCities and HP Content Manager) and training of Council's designated staff.
  • Provision of real-time support during the first three (3) Council meetings and the subsequent uploading process.

Desirable Criteria

  • Real-time streaming of the meeting in progress.
  • Full-text indexing of the audio file after the meeting.

Out of Scope

  • Video streaming of Council meetings.

 

Submitted quotes should:

  • Provide details of relevant experience and examples from other projects;
  • Indicate any inputs or resources required from Council, and
  • Address each of the essential and desirable criteria outlined above.

 

For any technical enquiries regarding this RFQ please send correspondence to itsupport@uralla.nsw.gov.au.

Please forward quotes to council@uralla.nsw.gov.au by 26 July 2019 at 5pm.