Request for quote - Audio recording solution for Council meetings

26 July 2019, 05:00 PM

Uralla Shire Council invites suitably qualified parties to submit quotes  for the supply of a solution to enable audio recording of Council meetings.

The scope of the project includes:

Essential Criteria

  • Supply and installation of thirteen (13) fixed and one (1) cordless microphones. The microphones need to have 'push to talk' capability and be centrally controlled by the meeting chairperson.
  • Supply and installation of associated recording hardware to be located within Council Chambers.
  • Training of Councillors and relevant Council staff in the operation of the equipment during Council meetings before the first use of the system.
  • Design of a process to upload recordings to the web and link them with Council's website and records management systems (OpenCities and HP Content Manager) and training of Council's designated staff.
  • Provision of real-time support during the first three (3) Council meetings and the subsequent uploading process.

Desirable Criteria

  • Real-time streaming of the meeting in progress.
  • Full-text indexing of the audio file after the meeting.

Out of Scope

  • Video streaming of Council meetings.


Submitted quotes should:

  • Provide details of relevant experience and examples from other projects;
  • Indicate any inputs or resources required from Council, and
  • Address each of the essential and desirable criteria outlined above.


For any technical enquiries regarding this RFQ please send correspondence to

Please forward quotes to by 26 July 2019 at 5pm.