Council Documents & Publications

1. Agency Information Guide(PDF, 744KB)

This Information Guide has been produced by Uralla Shire Council in accordance with Section 20 of the Government Information (Public Access) Act 2009 (GIPA Act).

Council’s Information Guide is prescribed under section 20 of the GIPA Act. It must:

  • Describe the structure and functions of the agency;
  • Describe the ways in which the functions (including, in particular, the decision-making functions) of the agency affect members of the public;
  • Specify any arrangements that exist to enable members of the public to participate in the formulation of the agency’s policy and the exercise of the agency’s functions;
  • Identify the various kinds of government information held by the agency;
  • Identify the kinds of government information held by the agency that the agency makes (or will make) publicly available;
  • Specify the manner in which the agency makes (or will make) government information publicly available; and
  • Identify the kinds of information that are (or will be) made publicly available free of charge and those kinds for which a charge is (or will be) imposed.

2. Annual Operational Plans

The Uralla Shire Council current and past Operational Plans are available to view and download on our Integrated Planning and Reporting page.

3. Annual Reports

Uralla Shire Council current and past Annual Reports are available to view and download on our Integrated Planning and Reporting page.

4. Business Papers - Council Meetings

Business Papers for each council meeting are found on the Council Meeting - Business Papers, Agendas and Minutes page.

5. Business Papers - Committee Meetings

Visit the Budget Review and Finance Committee page for a complete list of current and past committee meeting business papers.

6. Code of Conduct(PDF, 744KB)

Councillors, administrators, members of staff of council, independent conduct reviewers, members of council committees including the conduct review committee and delegates of the council must comply with the applicable provisions of council's Code of Conduct in carrying out their functions as council officials. It is the personal responsibility of council officials to comply with the standards in the code and regularly review their personal circumstances with this in mind.

Failure by a councillor to comply with the standards of conduct prescribed under this code constitutes misconduct for the purposes of the Local Government Act 1993 (‘The Act’.) The Act provides for a range of penalties that may be imposed on councillors for misconduct, including suspension or disqualification from civic office.

Failure by a member of staff to comply with council’s Code of Conduct may give rise to disciplinary action. 

7. Code of Meeting Practice(PDF, 769KB)

This Code of Meeting Practice applies to all meetings of Council and to all Committee meetings of Council without exception. Any matters arising regarding procedure of meetings are to be determined by the Code of Meeting Practice.

In the absence of a specific matter being contained in the Code the meeting shall abide by the ruling from the Chairperson.

Meeting procedures contribute to good public decision making and increase Councils transparency and accountability to the community. Councillors are accountable to their communities for the decisions that they make, those decisions should be based on sound and adequate information.

The conduct of effective meetings is an indication of good governance. Well run meetings reflect an effective partnership and relationship between the governing body of council and council administration.

The principles upon which the Code is built are based directly upon those that underpin the Model Code of Conduct. Meetings must be run fairly and the procedures used should improve decision making, not personal or political advantage.

8. Communications Plan 2015(PDF, 2MB)

The purpose of the Communications Plan is to provide a framework that guides how Uralla Shire Council staff members communicate internally and with the public.

Clear and effective communication, with residents and between Council staff, is intrinsic to effective policy and service development. Having a Communication Plan is necessary to achieve ongoing improvements in open communication, both externally and internally.

9. Community Engagement Strategy(PDF, 2MB)

The Community Engagement Strategy outlines the process for involving the Uralla Shire community in Council’s strategic planning and decision-making processes, ranging from the development of Council’s Ten (10)-Year Community Strategic Plan to day-to-day activities. Council supports the right of citizens to participate in decision making that affects their future.

The strategy:

  1. Defines community engagement and identifies the methods of engagement Council uses for the key stages of engagement – inform, consult, involve, collaborate and empower;
  2. Identifies the broad categories of Council projects which require engagement; and
  3. Provides an Engagement Matrix to align the methods of engagement with the category of Council projects. 

10. Community Strategic Plan 2017-2027(PDF, 3MB)

A comprehensive review of Council’s Community Strategic Plan (CSP) was undertaken and adopted in 2015 in response to a recommendation from the Office of Local Government’s Promoting Better Practice Review to bring the Community Strategic Plan into compliance with the S.406 Integrated Planning and Reporting Guidelines 2013.

The revised Community Strategic Plan 2017-2027 was adopted by Council at its ordinary meeting held 23 May 2017.

11. Corporate Governance Improvement Action Plan 2018(PDF, 359KB)

Council committed to developing, implementing and maintaining a robust and effective corporate governance framework that embeds good governance in our culture and the processes, systems, policies and practices that guide our day-to-day operations.

Good governance is those high-level processes and behaviours that ensure an organisation performs by achieving its intended purpose and conforms by complying with all relevant laws, codes and ethics while meeting community expectations of probity, accountability and transparency.

The Corporate Governance Improvement Action Plan 2018 demonstrates Council’s commitment to developing and implementing a robust and effective corporate governance framework.

The Plan has been modeled on the Office of Local Government’s Promoting Better Practice Program (OLG Program), which enables councils to access a range of resources, tools and checklists to support their self-assessment of their operations and performance. In preparing this Plan, Council has also considered Practice Notes, Guidelines and other resources produced by both the OLG and other organisations, namely the NSW Ombudsman and NSW Privacy and Information Commission.

The Plan provides a broad overview of Council’s legislative and statutory responsibilities with respect to three key areas:

  • Organisational Planning and Performance;
  • Risk Management and Internal Controls; and
  • Decision Making Framework.

This Plan identifies a range of actions that will be undertaken by Council to strengthen and improve our corporate governance framework and compliance with the Local Government Act 1993 and other legislation.

12. Customer Service Charter(PDF, 353KB)

The Uralla Shire Council Customer Service Charter is council's firm statement of commitment to our customers.

Uralla Shire Council promises to provide a customer friendly organisation, committed to providing service excellence to our community. We are a solutions focused organisation, that projects a positive attitude and a committed, can do approach.

13. Delegations of Authority Register(PDF, 113KB)

The Delegations of Authority Register was adopted by council resolution no. 189/12. The Delegations of Authority Register outlines:

  • Part A - Functions of the Mayor and Delegations to the Mayor
  • Part B - Functions of the General Manager and Delegations of Authority to the General Manager
  • Part C - Sub-Delegated by the General Manager to the Director of Engineering Services
  • Part D - Sub-Delegated by the General Manager to the Director of Administrative Services
  • Part E - Management Committee Delegations
  • Part F - Advisory Committee Delegations
  • Part G - Councillor/Staff Unit/Committees Delegations

18. Equal Employment Opportunity Management Plan(PDF, 152KB)

An Equal Employment Opportunity (EEO) Program aims to ensure that all employees receive fair and equitable treatment in the workplace, by providing an equal chance when applying for employment, training and promotion and in their work conditions.

In particular, EEP Programs address the needs of people who have been disadvantaged in the past i.e. people of non-English speaking backgrounds, aboriginal and Torres Strait Island people, women, and people with disabilities.

The main aim of an EEO Program is to increase efficiency in the workplace, by utilising the talents and skills of the workforce, which can only be achieved by eliminating discrimination.

The Anti-Discrimination Act (1977) has outlawed discrimination on the basis of race or ethno-religious background, sex, marital status, pregnancy, physical impairment, intellectual impairment, homosexuality, transgender or age in employment, and in the provision of goods and services.

As an employer, Uralla Council is bound by this legislation. The implementation of the plan will be monitored and it is important that the EEO Management Plan has the support, co-operation and commitment of all staff.

19. Emergency Risk Management Report(PDF, 93KB)

Uralla Shire Council, through the Armidale Dumaresq Council, engaged QRMC Risk Management to assist it in the undertaking of an Emergency Risk Management Study to increase community safety through the identification, analysis, evaluation and treatment of natural disaster and other major risks from a preventative, mitigation perspective within the area of Uralla Shire Council jurisdiction.

The study aimed to:

  • Identify hazards and sources of risk with reasonable potential to impact the communities of the Uralla local government area (LGA);
  • Analyse those risks; and,
  • Determine the Treatment Options/Strategies to reduce the likelihood and/or impact of the risk, including consideration of existing control or mitigation measures.

The study concluded that a significant risk faced by Uralla communities is wildfire (bush and grass) with a large body of work and a number of strategies currently directed at mitigating this particular hazard, both from the Council itself, the Bushfire Management Committee (local fire plans) and the Uralla SES.

20. Financial Statements

Uralla Shire Council current and past Financial Statements are available to view and download on our Integrated Planning and Reporting page.

22. Fraud and Corruption Control Strategy 2018(PDF, 288KB)

Council is committed to a work environment that is resistant to fraud and corruption and is dedicated to implementing effective measures to minimise fraud and corruption risks. Fraud and corruption can cause significant financial and reputational damage to Council and undermine public confidence in Council’s ability to provide strong, effective and accountable local government.

Council has a zero tolerance approach to fraud and corruption and does not tolerate fraudulent or corrupt behaviour. In accordance with its legal and statutory obligations, Council will take appropriate action against Council Officials, contractors and volunteers who have participated in fraudulent or corrupt conduct, and those who allowed it to occur. 

The Fraud and Corruption Control Strategy(PDF, 288KB) demonstrates the commitment of the Mayor, Councillors, General Manager, Executive Team and Management to combat fraud and corruption.

The Plan links to Council’s Policy: Fraud and Corruption Control 2018(PDF, 188KB), and it details Council’s approach to the deterrence and detection of fraudulent and corrupt behaviour, providing strategies to assist managers and officers to meet their fraud and corruption prevention responsibilities.

The Plan and the control framework are modelled on Standards Australia AS8001-2008 Fraud and Corruption Control and it follows the ten attributes of fraud control contained in the NSW Auditor General Better Practice Guide Fraud Control Improvement Kit.

24. Government Contracts Register

Council is required to keep a register of government contracts worth more than $150,000 between agencies and private sector bodies. Information for recently awarded contracts can be found below in our Government Contracts register in accordance with the Government Information Public Access Act (GIPA).

The Uralla Shire Council Delivery Program 2017-2021 and Operational Plan 2019-20 provides for the register to include contracts over $20,000. This list is updated as applicable in accordance with requirements after the Council Meeting at which the contract has been awarded.

25. Internal Audit Charter(PDF, 248KB)

Council adopted the Internal Audit Charter 2020 at its Ordinary Meeting held 24 March 2020.

26. Land Management Plan(PDF, 2MB)

The Uralla Shire Council Land Management Plan has been produced to comply with the Act in relation to the management of Parks within Council's area.

27. Minutes of Uralla Shire Council Meetings

Minutes for each council meeting are found on the Council Meeting - Business Papers, Agendas and Minutes page.

28. Minutes of Committee Meetings

Visit the Budget Review and Finance Committee page for a complete list of current and past committee meeting minutes.

30. Planning Decisions Register(PDF, 1MB)

In accordance with Section 375A of the NSW Local Government Act 1993.

31. Privacy Management Plan 2018(PDF, 389KB)

The Privacy and Personal Information Protection Act 1998 (PPIP Act) requires that all NSW councils prepare a Privacy Management Plan (Plan) outlining their policies and practices to ensure compliance with the requirements of the PPIP Act and the Health Records and Information Privacy Act 2002 (HRIP Act).

In particular, the purpose of this Privacy Management Plan (Plan) is to inform:

  • The community about how their personal information will be used, stored and accessed after it is collected by Uralla Shire Council (Council); and
  • Council Officials, Contractors and Volunteers of their obligations in relation to handling personal information and when they can and cannot disclose, use or collect it.